How to Get the Attention of a Translation Agency with Your Email

You might be wondering how to get in touch with a translation agency by email. After all, most agencies have their contact information listed on their websites. However, there are a few things to keep in mind when sending an email to an agency, such as the subject line, the content of your message, and the format of your resume.

How to Get the Most Out of Contacting Translation Agencies by Email

When looking for a translation agency to partner with, it pays to do your research and contact several agencies before making a decision. The best way to get in touch with a translation agency is by email. However, simply firing off an email and asking for a quote is not enough – you need to make sure that your email is well-written and includes all the relevant information for the agency to provide you with an accurate quote.

Here are a few tips on how to get the most out of contacting translation agencies by email:

  1. Give as much detail as possible about your project. The more information you can provide about your project, the better. Be sure to include the word count, target language(s), desired turnaround time, and any special instructions or formatting requirements.
  2. Include your budget. This will help the translation agency determine if they can take on your project within your budget.
  3. Ask for a free sample translation. Most translation agencies will be happy to provide you with a free sample translation of a few hundred words to give you an idea of their quality and capabilities.
  4. Request a quote. Once you have provided all the relevant information about your project, be sure to ask for a quote. Most translation agencies will be able to provide you with a price estimate based on the information you have provided.

By following these tips, you can be sure that you are providing the translation agency with all the information they need to provide you with an accurate quote. By taking the time to write a well-crafted email, you will save yourself time and money in the long run.

The Ins and Outs of Contacting a Translation Agency by Email

When you are looking to have something translated, whether it be a document or even just a simple phrase, it is important to contact a reputable translation agency. However, before doing so, there are a few things you should keep in mind to get the most accurate and professional results. Below is a helpful guide on the ins and outs of contacting an agency by email translations.

The first thing you should do is provide the translation agency with as much information as possible about the document or phrase you need to be translated. This includes the length of the document, the subject matter, any special formatting requirements, and your deadline. The more information the agency has, the better they will be able to assess the difficulty of the project and provide you with an accurate quote.

It is also helpful to attach the document to your email so that the agency can take a look at it before providing you with a quote. If the document is in a foreign language, be sure to include a copy that has been translated into English so that the agency can get a better understanding of the context.

Once you have gathered all of the necessary information, you can start reaching out to different translation agencies for quotes. Be sure to include all of the information listed above so that you can get an accurate quote. Once you have received a few quotes, you can compare them and choose the agency that best suits your needs.

Keep in mind that the cheapest quote is not always the best option. You want to make sure that you are working with a reputable and professional agency that will be able to provide you with accurate results. Do not be afraid to ask for samples of their work or references from past clients.

How to Get the Attention of a Translation Agency with Your Email

One way to get the attention of a translation agency is to send them a well-crafted email. Here are some tips on how to do this:

  1. Make sure your email has a clear subject line that succinctly summarizes what you’re looking for. For example, “Seeking Translator for Marketing Materials”
  2. In the body of your email, provide a brief overview of your project and what you need from the translation agency. Be as specific as possible so they can get a sense of the scope of work involved.
  3. Include any relevant attachments such as the source text or files you need to be translated.
  4. If you have a budget for the project, mention this in your email so the agency can let you know if they can work within your budget.
  5. Finally, be sure to thank the agency for their time and consideration in advance.


Now that you’ve read this guide, you should have a much better idea of how to contact translation agencies by email. You know what kinds of information to include in your email, and you also know what to avoid. Remember to be professional, courteous, and clear in your communication, and you’ll be well on your way to establishing a good working relationship with a translation agency.